Procure-to-Pay (P2P)

Transforming Procurement at 乱伦社区

We are excited to announce that 乱伦社区 is moving forward with the implementation of the CSUBUY Procure-to-Pay (P2P) system. This important CSU-wide initiative will transform how we order, receive, and pay for goods and services—delivering a more efficient, transparent, and modern procurement experience.

 

Upcoming Announcements

To help all members of our campus community -- including faculty and staff -- understand the upcoming changes, we are offering two Town Hall sessions:

  • Session 1: Thursday, July 24, 2025, from 10:00-11:30 a.m. via Zoom. & .
  • Session 2: Thursday, September 18, 2025, from 10:00-11:30 a.m. via Zoom.
We know many faculty may be away during summer. The second session is offered to ensure all employees -- including those unavailable in July -- have the opportunity to participate.
Each sesson will provide an overview of the CSUBUY P2P project, key timelines, system benefits, and a Q&A with the implementation team.

What is CSUBUY P2P?

The CSUBUY P2P system is a fully integrated platform designed to streamline procurement and payment operations across the CSU. This implementation will:

  • Automate and consolidate procurement and payment processes
  • Reduce manual reconciliation and increase visibility into spending
  • Improve internal controls, compliance, and customer service
  • Support a systemwide strategy (Multi-U) to manage rising costs and improve service delivery

End User Demo Series

July 29th, 2025; 2:00 - 3:00 p.m.

Covers supplier onboarding, tracking status and registration history, and providing assistance.

Powerpoint Presentation | Recording

August 4th, 2025; 10:00 - 11:00 a.m.

Provides an overview of the platform used for goods and services, covering shopper vs. requester roles, punchouts and forms (Reqs), cart and form management, persona (BUs) selection, chartfield usage, and the full workflow from submission to PO closure.

Powerpoint Presentation | Recording

September 22nd, 2025; 1:00 - 2:00 p.m.

Covers key approval rules and processes, including when a requester cannot approve, how financial and compliance workflows function, DOA levels and limits, requisition review steps, handling substitutions, approval actions (return, reject, comment, approve), managing shared folders, and reviewing attachments.

Powerpoint Presentation | Recording

October 1st, 2025; 1:00 - 2:00 p.m.

Demo on change orders, carts, and searches covers when and how to submit change orders, their approval workflows, cart creation and management, as well as how to perform and save searches for requisitions, POs, suppliers, vouchers, and payments.

Powerpoint Presentation | Recording

October 8th, 2025; 1:00 - 2:00 p.m.

Explains the voucher and invoice process, methods of invoice submission, match exceptions, distinctions between 2-way and 3-way receiving, PO ownership and updates, centralized vs. decentralized receiving, and how to verify voucher, PO, and requisition links as well as payment status.

Powerpoint Presentation | Recording

November 3rd, 2025: 1:00 - 2:00 p.m.

Townhall to provide a collaborative forum where campus users can receive updates, ask questions, share feedback, and gain clarity on the CSUBUY procure-to-pay system.

Powerpoint Presentation | Recording

Timeline & Key Milestones

This date marked the formal start of the CSU-wide implementation effort. Planning, system configuration, and campus coordination activities are now underway.

Campus representatives will test the system using real-world purchasing scenarios to ensure functionality, accuracy, and readiness.

All employees who will interact with the CSUBUY P2P system will receive guided training to ensure confidence and competence ahead of launch.

The system becomes the official platform for procurement and payment processing.

Planning for Fiscal year-End: Blanket Purchase Orders

Blanket PO Guidance

  • Submit POs in for goods/services between July 1, 2025 - February 25, 2026
  • Use CSUBUY P2P for needs between March 1 2026 - June 30, 2026
  • NO blanket POs will carry over from CFS

Upcoming Events

You're invited to an FYI Town Hall about P2P (CSUBUY)!
Join us on Thursday, July 24, 2025, from 10:00–11:30 a.m. via Zoom for an engaging and informative session about the CSUBUY P2P rollout. Members of the implementation team will share key updates, benefits, and what to expect during the transition. Register .

Questions or Concerns?

Procurement
  • 25800 Carlos Bee Blvd
  • Hayward, CA 94542